WPSA Meeting

April 13, 2009

9:30 a.m.

Welcome by Vice President Alice-Ann Shiflet

Minutes from March 2009 meeting

Copies of the minutes were circulated and approved.

Superintendent rep. Report

This was already covered in the last meeting. The next Superintendent meeting will be held May 5th 2008. Questions need to be submitted to Peggy Covell by April 16th.

Treasurer’s Report – Melanie Refvik

• Mulch for the garden was bought in the Fall so that money was moved back to the general fund. (No more money will be spend on the garden for the rest of the year.)

• The WAVE committee needs $700 instead of $500. PJ Polk made a motion to change the amount from $500 to $700. Dana Armstead seconded the motion. Motion carried unanimously.

• The proposed budget for next year was presented. A copy is available from the secretary. Highlights of next year’s budget proposal were:

• Committees with events that don’t take place until later in the year were taken down to a $0 budget. If there is money available at the time of the event, the event will take place. Otherwise the event will not take place.

• There was discussion on the $750 budget for hospitality. It was decided whatever money is left after the teacher appreciation luncheon next year (since Chili’s has donated the bulk of the teacher appreciation luncheon every year) the money can be shifted to another committee.

• Bulb fund discussion - There is $1,992.00 left in the bulb fund. This money is still earmarked for WPSA purposes, even though it is in the school’s account. Mr. Dennis confirmed this. WPSA will decide what that money will be used for.

• Discussion on using the Walk a thon money for the general fund next year. That will be up the next year’s Walk a thon committee.

• PJ Polk made a motion to approve the budget as presented. Jessica Butler seconded the motion. After discussion the motion was amended to change the amount for magazine subscriptions to $1,215.00. The motion carried unanimously.

Principal’s Report – Richard Dennis

• There is $17,000 left to spend from the technology bond money, which will be used for the following:

• Projectors need to be replaced. The picture quality has declined even after new bulbs were installed and they don’t have the freeze option.

• Dell computers will be replaced with Sharp computers (16 of them) and Mr. Dennis wants to put in cabling to be able to broadcast the morning announcements on the promethean boards.

• There is a card that can get that accomplished. The cards will be purchased at $115 each.

• New speakers will be purchased for each class at $275 per class.

• Total cost of these improvements it $20,000. Mr. Dennis proposes to use some of the Walk a thon money to make up the difference. The Walk a thon committee agreed to that.

• A question was raised on what will happen to the old projectors. Could they be given to Central? This question will be submitted to the Superintendent at the next Superintendent meeting.

• The 9 additional laptops we ordered with the Walk a thon money are here and the wireless network has been installed.

• Tomorrow (April 14th) Dr, Quinn is having a luncheon for retired school administrators and they will visit Wayside to show some of the upgrades that were made with bond money.

• The volunteer appreciation luncheon is April 22nd.

• The attendance for the current 9 weeks is 95.7%. He would like it to go up to 96.2%

• State testing will be this week and next week.

Teacher’s Representative – Rhonda Kesselhuth

Request from Mrs. Sukow for 20 frames to display the kids’ artwork in the hallways. Total cost $603.45. We will use part of the Walk a thon money to purchase those.

Request for magazines for 4th and 5th grade totaling $1,215.00. This is already in the budget for next year.

Request from first grade teachers for journals for a total of $192.00 including shipping an handling. It was decided that we would use the leftover bulb money for this. Mr. Dennis will take care of ordering the journals.

Discussion on recorders and sharing them between students. The recorders get washed once a year. Perhaps we can add this as an item on the school supply list.

Discussion on supply lists. Some items on the lists are extremely hard to find and then the teacher may not even have any use for them. Mr. Dennis will request that the teachers update the supply lists.

Committee Reports:

Year Book - Shelly Carey

The year books have been ordered and should be in any time. Unaware that not all yearbooks were sold last year, the committee ordered the same amount of yearbooks as last year. They will do their best to sell all the yearbooks this year. With there being less classes, it was hard to fill all the pages.

Hospitality - Dawn Williams

Teacher appreciation luncheon is May 6th. Homeroom parents need to find coverage for their classes from 12-1. Homeroom parents need to make sure they communicate the schedule of activities to classroom parents.

Field Day - Stacie Hopkins

Field day will be May 15th.

The water left from Carnival will be used for Field Day. She will send out a letter to parents to ask for donations of water and popsicles.

Movie Night - Melanie Revfik (for Kristie Phillips)

Kristie sent her comments with Melanie and suggested we should perhaps go down to 1 movie night a year. Melanie mentioned that the Spring proceeds are double the Fall proceeds, which is due to attendance. We could probably cut down our supply purchases and just sell water and popcorn. Kristie will chair this committee again next year and she will decide what to do.

Nominating committee - Jessica Butler

Jessica requested nominations from the floor for the executive board. Stacie Hopkins was nominated for president, Alice-ann Shiflet was nominated for Vice President.

The next Will Rogers PTO meeting is coming up. It was mentioned that perhaps the nominating committee could recruit someone for treasurer there.

Melanie Revfik gave a short description of the duties of the treasurer and mentioned that they will use Quicken to do the bookkeeping. If the next treasurer does not have the package, the school offers to buy it for them.

PJ Polk mentioned that if we did not have a treasurer, the WPSA money would go into the Wayside account, and we would have to go through the financial secretary for any purchases we wanted to make.

A sheet was circulated with all the committees and open positions on it.

Book Fair - Kim Wood

Book Fair will be from 4/27 - 4/30. There will be 2 family nights, Tuesday and Wednesday, since the 4th graders won’t be back from their Capitol field trip until late on Tuesday. Wednesday they will be open until 6 pm.

A sheet was circulated for volunteers to sign up to work at the book fair.

New Business

PJ Polk - There will be a T-shirt design contest in August for next year’s Wayside T-shirts. The T-shirts will be used as a fundraiser next year.

Melanie Revfik - The kids in Mrs. Wise’s class have been bagging pickles for Pickles and Popcorn the last few months. Can we give them a pizza party to say thank you? It was decided that if we have money in the budget we don’t have to vote on it. Melanie will take care of this.

Classified employee week is passed and we missed it. Last year we gave each classified employee a $5 Chamber bucks certificate. There are 28 classified employees. PJ Polk made a motion to give them each a $10 Chili’s gift certificate this year. Carmen Casner seconded the motion. Motion carried unanimously.

The WPSA presidential plaque needs to be updated. It is in the budget to pay for this. PJ Polk will take care of getting it done.

Meeting adjourned at 11:10 a.m.

Respectively submitted:

Peggy Covell, Secretary

Minutes from these meetings are available online at www.bartlesville.k12.ok.us/wayside